CHAFFEY COLLEGE Invites applications for:
DIRECTOR, FINANCIAL AID
Application deadline: Wednesday, July 21, 2010 4:00 PM
POSITION DESCRIPTION
Under the direction of the Dean, Counseling and Matriculation, plan, organize, and supervise the college’s student financial aid services; review and interpret needs analysis documents and prepare financial aid packages; assure compliance with federal, state, and program requirements; train, supervise, and evaluate the performance of assigned personnel.
SCOPE OF ASSIGNMENT
Plan, organize, develop, implement, and supervise the student financial aid program. Develop and update procedures and policies to increase the effectiveness of the district’s student aid services as mandated by applicable federal and state regulations.
Responsibilities include, but are not limited to, the following:
Administer federal, state, and institutional student aid program, including work study, federal and state grants, loans, fees waivers, and scholarship funds to assure that eligible students receive assistance, information, and funds.
Audit and reconcile funds; audit and review student aid programs.
Supervise and coordinate the day-to-day operations of the Financial Aid Office; monitor work flow and productivity; review student files and proposed aid packages to assure conformance to established standards and procedures; correct errors as necessary.
Assist students and provide technical guidance in completing application forms and obtaining required documentation; explain and interpret aid program regulations, restrictions, and procedures.
Determine eligibility for financial aid in accordance with the appropriate regulations, guidelines, and procedures for various aid programs and college policies and procedures; develop the procedures necessary to package aid funds in compliance with applicable regulations and guidelines.
Interpret and implement federal and state regulations governing financial aid programs; maintain current knowledge of regulations; develop and implement policies and procedures to comply with changes in regulations, the law, and college needs.
Oversee the implementation of technology-supported services utilized in the administration of student aid programs; develop/modify processes and procedures to effectively utilize available technology including computers, electronic communication options, Internet, and web-based resources to assure accurate and timely delivery of student aid funds to eligible students.
Monitor satisfactory academic performance of aid recipients; apply probation and disqualification policies and procedures as appropriate.
Assist with the selection of new staff; train, supervise, and evaluate the performance of assigned personnel; provide technical direction and guidance; counsel and discipline employees as needed; develop work and vacation schedules to assure appropriate staffing levels and workloads.
Assist in the preparation of the budget; identify staffing and equipment needs; participate in program evaluation; coordinate the preparation of the institutional request for federal financial aid program funding; prepare and maintain records, files, and reports related to financial aid operations.
Complete federal, state, and institutional reports and surveys regarding financial aid.
Monitor the status of program funds; prepare student budgets and disbursement guidelines; account for proper expenditure of all student aid funds.
Advise and consult with various campus decision-making groups regarding issues affecting financial aid programs; communicate with campus personnel, outside agencies, and the public to provide assistance and information regarding financial aid policies and procedures.
Attend meetings, workshops, and conferences as appropriate.
Perform related duties as assigned.
MINIMUM QUALIFICATIONS
Bachelor's degree.
Two years of technical experience in student financial aid and two years of supervisory experience.
Experience with technology-supported systems used in the administration of student financial aid programs.
Clear evidence of a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.
Knowledge of:
Need analysis and packaging concepts;
Federal and state programs that provide financial assistance to students;
Eligibility requirements and application procedures for federal and state student aid program;
Laws, rules, regulations, and policies governing federal and state student aid programs;
Modern office practices, procedures, equipment, and record-keeping techniques;
Principles and techniques of supervision, training, and employee evaluation;
Financial and statistical record-keeping techniques.
Ability to:
Plan, organize, and supervise the operation of the Financial Aid Office;
Analyze data and determine eligibility for financial aid;
Maintain current knowledge of guidelines, regulations, and application procedures for a variety of student financial aid programs and reporting requirements;
Communicate effectively both orally and in writing; prepare and deliver oral presentations;
Analyze situations accurately and adopt an effective course of action;
Read, interpret, apply, and explain complex rules, regulations, policies, and procedures;
Establish and maintain cooperative and effective working relationships;
Plan and organize work, direct the work of others, and meet timelines;
Develop and implement processes and procedures to support changes in regulations, college policies, or student needs;
Utilize technology to support and enhance financial aid services and comply with federal and state reporting requirements.
DESIRABLE QUALIFICATIONS
Master’s degree.
Supervisory/management experience in a California Community College setting.
Familiarity with Datatel’s Colleague Administrative database or similar fourth-generation software.
Five (5) years of increasingly responsible experience in financial aid, including at least three (3) years of experience in a supervisory capacity at the college level.
CONDITIONS OF EMPLOYMENT
This is a 12-month, full-time position. Level III Range 20 of the Management Personnel Plan, with a starting salary range of Step A, $7,403/month to Step C, $8,173/month. Progresses over time to $9,951/month. Effective date of employment will be as soon as a successful candidate is selected and a mutually agreed upon date is determined. Exceptional benefits package includes: Health care, dental program, and vision services for employees and eligible dependents; employee life insurance; vacation; sick leave; and retirement coverage through the California Public Employee Retirement System (PERS).
THE APPLICATION PROCESS
Applications must be filled out completely and in detail and clearly show that the applicant meets the minimum qualifications as set forth in the announcement. Application package must include:
District Application
(Completion of all sections is required. Do not mark “See Resume”)
Letter of Application
(State briefly how you meet the qualifications)
Resume
Professional Reference List
(Include names, current addresses, phone numbers, and email addresses)
Copy of Transcripts
(Transcripts must indicate degree earned/conferred. Official transcripts required upon hire.)
The College does not return materials submitted in application for a position. Please do not include any additional documents not required in the Application Process section.
Application and information may be obtained from Chaffey College, Department of Human Resources (909) 652-6534 or http://www.chaffey.edu.
Completed application and related materials must be received by Human Resources no later than 4 PM on the date of the application deadline. Foreign transcripts must be transcribed and evaluated in English by a bonafide evaluation service. Educational requirements must be met on or before the closing date. Applications received after the filing deadline will not be accepted for any reason, and failure to submit all required application materials may result in the applicant not being considered for the position. A postmark is not acceptable for this purpose.
Submission of application and related materials is the applicant’s responsibility. The District reserves the right to readvertise the position or to delay indefinitely the employment of a person for a position if it is deemed that applicants for the position do not constitute an adequate applicant pool. Applicants should promptly notify the Department of Human Resources of any change of address and/or phone number.
All application materials are subject to investigation and verification. False statements will be cause for disqualification or discharge from employment.
THE SELECTION PROCESS
A screening committee will conduct all minimum qualification appraisals as set forth on the announcement and reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant an interview. Applicants selected for an interview will be notified of the time and place of the interview. Interviews are usually held on the Chaffey College campus and are conducted by an Interview Committee. Additional interviews may be required. Reasonable accommodations are provided to persons with disabilities. Should you feel you have any need for accommodation due to a disability, please indicate this request on the supplemental application form or contact the Department of Human Resources. Travel costs related to an interview will be borne by the applicant.
THE DISTRICT
The College District serves a population of 800,000 in the west end of the vibrant Inland Empire of San Bernardino County, where the communities of Chino, Chino Hills, Fontana, Guasti, Montclair, Mt. Baldy, Ontario, Rancho Cucamonga (Alta Loma, Cucamonga, and Etiwanda) and Upland are located. Four high school districts are contained in these communities.
THE COLLEGE
Chaffey College, one of the first colleges to be established in California, is a two-year public community college situated in an area of natural and tranquil beauty in Southern California. The Rancho Cucamonga campus occupies 200 acres of rolling lawns and native foliage in the foothills of the majestic San Gabriel Mountains. Founded in 1883 as a private college, Chaffey has been a publicly funded college since 1916. Chaffey courses are offered at the college’s three campuses in Rancho Cucamonga, Chino, and Fontana
CURRICULA
Chaffey College has lower division courses for students who plan to transfer to a four-year college or university, occupational courses for students who wish to gain competence in employable skills, or who wish to improve their skills, and general education courses for all students to provide them with an awareness of the ideas and ideals of our cultural heritage.
Transfer programs meet the lower division requirements of four-year colleges and universities. Occupational programs are kept current and latest information on occupational requirements is made available to students through interaction with community leaders and advisory committees.
In addition, Success Centers, both on- and off-campus, provide the community with resource centers for the development of basic skills. At these centers, students can improve their basic skills and secure tutoring and special supplementary materials.
Chaffey Community College District is committed to equal employment opportunity.
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